Frequently Asked Questions

Event Planning Frequently Asked Questions from the Event Book 

The Event Book are your little black book of everything events. Event planning can be complex and stressful, however hiring an  Event Planner means placing your event needs in the hands of the experts.  You can then relax, safe in the knowledge that all eventualities will be taken care of and your event will be designed, planned and executed by our expert in-house team.

When choosing an event planner and event management company , it’s important to ask in depth questions. You need to understand the entire process involved in event planning and know exactly how your budget will be spent. We  also thinks its important to work with the same person from start of the process until the end that’s why we offer you a dedicated account manager to guide you through the process from start to finish.  

The Event Book are the event planning experts with over 15 years of experience in the industry.  We continually liaise with venue management, suppliers, vendors to guarantee successfully co-ordinated events and delighted customers. We’ve put together our top frequently asked questions in our event planning faq for event planners (together with our responses) to help you receive the best service possible.

The Event Book work from start to finish on corporate and private events with a budget of over £5,000. These range from summer and Christmas parties, Award Dinners, Drinks receptions to celebratory birthdays. We’ve worked across all business sectors and no event is to big or small for our team. We have a passion for events.

We offer a full 360 event planning service in London & the UK. We’re able to organise catering, décor, accommodation, staffing, equipment, as well as hire guests speakers for events. We offer a tailor made service to fit your requirements. Each event we plan in completely unique and we have the capacity to fulfill your requirements from start to finish.

We will discuss all your event requirements before giving a quotation as obviously fees charged will depend on the scale and nature of the event, complexity of planning and our level of involvement. We also strive to work within our clients budget and exceed expectations.

We’ll keep in contact with you regarding our time, hours spent, and liaise with you on specific items, but we’ll also work to your budget and plan accordingly. You’ll never be charged more than we agree upon and there will be no hidden extras or surprises.

We aim to get a proposal to you within 24 – 48 hours – depending on the complexity of the brief it may be a little longer. We will always keep you updated on the progress of your proposal and manage your expectations.
Our experienced event planners save you time and money. We will supply reputable suppliers and vendors, negotiate the best rates, discounts, terms and conditions on your behalf and co-ordinate all aspects of your event. we only ever work with our trusted suppliers from our little black book. Using our event planning service takes away stress and worry, and gives you peace of mind to enjoy your event.
Event design and event planning work hand in hand to deliver a successful event. Event design is about bringing your event to life with appropriate colours, themes, seating, etc, whereas event planning co-ordinates the logistic elements and budget management.
We are meticulous about keeping track of everything we need to spend money on. This is done by constant monitoring and updating Spread sheets knowing where to prioritise spending and keeping aside a budget to cater for emergency contingencies.
We consider the location of the venue, the size and capacity of venue needed for the number of guests, facilities provided, parking, technical needs and budget constraints.
Whilst this obviously depends on the size and nature of the event, we’d always advise you to start putting plans in place as early as possible. At certain times of year certain venues may need to be booked well in advance, as too with reputable suppliers and vendors.
We have extensive experience in dealing with the unexpected. We build in contingency measures for all our events and are constantly formulating plans to cope with emergency situations. Rest assured your event is always in the most capable hands.

We’re aware that sometimes things happen which are outside of your control. In the event of needing a refund for a cancelled event, do discuss this with your event planner as early as possible, before extra services and products may have been ordered. We will discuss our policies with you before entering into contracts and then liaise with you in the unfortunate event of an event being cancelled.

We believe it’s important that all parties are aware of their obligations and responsibilities. This goes a long way towards maintaining professionalism, enjoying healthy relationships with loyal vendors and suppliers and ensuring our customers are always delighted with our service to them.

As event planning specialists, we totally understand your concerns. We’re always happy to answer any questions you may have and seek to put your mind at rest.

No event is too small and all our clients matter, so give us a call on 0207 5235046 or send us a email Ria@theeventbook.uk We’d be delighted to work with you.

OUR LOCATION

26 Elmsfield Park, 

Bromley 

BR1 1LR

 

REACH US

Phone : 020 75235046

Email : events@theeventbook.uk

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