Choosing the right event management agency is a big decision — especially for corporate and global organisations planning conferences, hospitality programmes or international events.
At The Event Book, we’re often asked what makes us different, who we work with, and how we support complex event programmes. This blog gives a clear overview of who we are, what we do, and why corporate clients trust us to deliver their events.
A London Event Management Agency Built on Experience
The Event Book is a London-based, full-service event management agency, founded in February 2020 by Ria Thomas. While the agency itself is relatively young, it is built on over 20 years of hands-on experience delivering corporate events, conferences, hospitality and international programmes.
The agency was created to bring together Ria’s carefully curated “little black book” of trusted venues and suppliers, developed through decades of real-world event delivery. This means clients benefit from proven relationships, commercial knowledge and experienced leadership from day one.
What Type of Events Does The Event Book Manage?
The Event Book specialises in corporate and business-focused events, supporting clients across a wide range of formats and locations.
These include:
- Corporate conferences and large-scale meetings
- Sales kick-offs and leadership summits
- Corporate hospitality and incentive travel
- International and multi-country events
- Exhibitions, brand experiences and product launches
Whether it’s a one-off London conference or a full global events calendar, our approach remains the same: senior-led, organised and commercially aware.
Supporting Large Corporate & Global Clients
The Event Book works with large corporate, enterprise and global organisations, including technology-led and professional services businesses. Many of our clients operate across multiple regions and require an agency that can manage events consistently, regardless of location.
Being London-based allows us to act as a central hub for global event delivery, supporting events across the UK, Europe, the USA and beyond.
A True Full-Service Event Management Agency
Clients come to The Event Book because they want one experienced partner to take ownership of the entire process.
Our full-service offering includes:
- Venue sourcing in London and internationally
- Supplier procurement and contract negotiation
- AV, production, staging and branding
- Delegate logistics and event coordination
- Onsite event management and delivery
This single-agency model reduces complexity, protects budgets and ensures consistency across every element of the event.
Calm, Senior-Led Delivery
One of the things our clients value most is our calm approach.
Events — particularly large conferences and international programmes — can be high-pressure. Our role is to remove stress from internal teams by planning thoroughly, thinking ahead and managing risk before it becomes an issue.
Every event is overseen by experienced professionals, with founder involvement where it matters, ensuring senior decision-making and accountability throughout.
Venue Finding, Done Properly
We also offer a free venue finding service for corporate clients, sourcing suitable venues in London and internationally. This includes conferences, meetings, hospitality events and exhibitions.
Because of our long-standing venue relationships, we’re able to advise honestly, negotiate effectively and recommend spaces that genuinely suit the brief — not just what’s available.
Incentive Travel & Corporate Hospitality
In addition to conferences, The Event Book designs and manages incentive travel and corporate hospitality programmes. These experiences are planned with the same level of detail and strategic thinking as our conferences, ensuring they align with business objectives and brand values.
How We Work Commercially
We offer flexible commercial models depending on the client’s needs. This may include:
- Project-based event management fees
- Retainer support for ongoing event calendars
- Management fees for large or complex programmes
Transparency and clarity sit at the heart of how we work.
Why Clients Choose The Event Book
Corporate clients choose The Event Book because we offer:
- Senior-led, hands-on delivery
- Over 20 years of industry experience
- A trusted supplier and venue network
- Full-service event management
- London-based expertise with global reach
- A calm, organised and commercially aware approach
We don’t aim to be the biggest agency — we aim to be the most trusted partner.
Looking for a London Event Management Agency?
If you’re planning a corporate event, conference, hospitality experience or international programme and are looking for a London event management agency you can rely on, The Event Book would be happy to support you.
From initial brief to onsite delivery, we take ownership — so you don’t have to.
👉 Get in touch to discuss your next event.
