Sabine Rooftop

Planning An Event In London

A step by step guide on everything you need to know
Enquire Now

Get Inspired

how to

Plan An Event In London

The Event Book is a UK-based event management agency offering an unparalleled bespoke and personal service no matter how big or small the event. We specialise in live in-person events in London and internationally. Our clients include large and small corporate organisations.

We use our little black book of contacts to make your event perfect

how to

Plan an Event in London Venues: Everything You Need to Know

Planning an event in London? Simplify the process with these key steps:

1. Define Your Event’s Purpose:
Establish clear goals for your event, focusing on aspects like attendee numbers, revenue targets, and public relations.

2. Budgeting Insights:
Carefully estimate your budget, considering revenue goals, funding sources, and comprehensive expense categories. Prioritize essentials and maintain a realistic emergency fund.

3. Venue Selection:
Leverage our free Venue Finding Service to choose from 1,479 London event spaces. Consider accessibility, proximity to public transport, parking, and suitability for your event.

4. Branding Essentials:
Craft a cohesive brand for your event, covering aspects like the event name, theme, entertainment, logo, color scheme, and décor.

5. Catering Considerations:
Ensure your event caters to diverse preferences. Survey guests beforehand and decide on table service or buffet based on their needs.

6. Entertainment Planning:
Choose entertainment that aligns with your event’s theme and brand. Research thoroughly and ensure it resonates with your audience.

7. Equipment Requirements:
Create a detailed list of necessary equipment, including sound, video, production, and registration tools. Confirm venue-provided items and hire the rest.

8. Pre-Event Check:
Double-check all arrangements a week before the event. Contact vendors, entertainers, and the venue to ensure a smooth execution.

9. Event Execution:
Focus on executing your well-planned event and ensuring guests have a memorable experience.

For comprehensive corporate event management, contact The Event Book Team for assistance with venue finding, event design, logistics planning, and on-site management.

Our experienced event management team starts by really getting to understand your company, your goals and why you are holding your event

  • Christmas Party Event
  • Christmas Party Event
  • Christmas Party Event
  • Elevate Your Corporate Event at The Pierre: An Exquisite New York City Experience
  • Natural History Museum Event
  • Brands Activation
The Event Book