Organising a large conference in London

From finding the perfect venue to arranging logistics and securing sponsors, there’s a lot to consider. Don’t worry, we’ve got you covered!
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how to find

The Perfect Venue

Choosing the right venue is crucial for the success of your conference. Consider factors like location, accessibility, and amenities. Don’t settle for anything less than perfect. Use our expert tips to find the venue that best fits your needs.

Luxury Ballroom
For a grand and upscale conference, a luxury ballroom would be perfect. This venue is great for a formal event with a large guest list.
Modern Exhibition Center
If your conference needs to showcase exhibits or displays, a modern exhibition center can offer the flexibility and functionality needed for a successful event.
Unique Warehouse
A vintage and relaxed atmosphere can be achieved with a unique warehouse venue. It’s also a great option for themed events.

logistics planning

For The Conference

Organising the logistics for your conference is a challenging task. Ensuring everything runs smoothly requires careful planning and execution. From arranging transportation to managing timelines, these are the key considerations to keep in mind.

Location
Choose a convenient location and ensure it’s accessible via public transport. This will make it easy for attendees to reach your event.
Catering
Provide tasty and nourishing food and drinks to keep your guests satisfied and engaged throughout the conference.
Technology
Ensure that all the necessary technology and equipment are available, including audiovisual equipment, computers, and reliable Wi-Fi.
Timeline
Create a detailed timeline for the conference with clear start and end times for each session. This will help keep everything on track.

how to

Get Sponsors for the Event

Sponsorship can help fund your event and build your brand. However, securing sponsors can be a daunting task. It requires strategy, persistence, and a compelling proposal. Follow these tips to boost your chances of securing sponsorship.

Build Your Brand
A strong brand attracts sponsors. Build a clear and compelling brand that accurately represents your conference and its goals.
Target the Right Sponsors
Research potential sponsors and prioritize those that align with your conference goals, values, and audience.
Create an Attractive Proposal
Create a detailed and eye-catching proposal that outlines the benefits of sponsoring your event. Outline opportunities for brand exposure, networking, and lead generation, among others.

benefits of

Working with a London-based Event Management Agency

Working with a London-based event management agency can help alleviate many of the stresses of planning a large conference. They have the expertise and resources to handle all aspects of the event planning process, leaving you free to focus on the key objectives of the conference. Here are some of the benefits of working with a London-based event management agency.

+ Experience

+ Resources

+ Connections

+ Efficiency

what support is

Provided by a London-based Event Management Agency

London-based event management agencies provide comprehensive support throughout the conference planning process. They offer a range of services that cover everything from venue management to post-conference evaluation. Here are some of the ways they can help:

Venue Management
They can help you find the perfect venue, book it, and manage all contracts, payments, and logistics associated with the venue.
Event Marketing
They can help you market your conference, build your brand, and generate buzz before, during, and after the event.
Audience Engagement
They can help you engage your audience through innovative and interactive strategies, such as gamification, virtual reality, and social media.

conclusion

Next Steps for Planning Your Conference in London

Organising a large conference in London can be challenging, but with a clear strategy, attention to detail, and the right support, it can be a hugely rewarding experience.

Now that you have all the insider tips and tricks, why not take the next step and start planning your conference today?