Event Management Q&A

Do I need a full-service event management agency?

Yes, if you want your event to be professionally planned, cost-controlled and stress-free.

A full-service event management agency manages every aspect of your event, reducing risk, saving time and ensuring all elements work together seamlessly. This is especially important for corporate events, conferences and large-scale events where multiple suppliers, budgets and timelines are involved.

How much does an event management agency charge?

In London, event management agencies typically charge between 15% and 20% of the overall event budget.

At The Event Book, our fees are transparent and flexible, agreed upfront based on the size, complexity and scope of your event.

What is the difference between venue finding only and a full event management agency?

Venue finding only focuses on sourcing a venue.

A full event management agency provides:

• One point of contact

• One contract and one invoice

• One experienced team delivering the event

We manage everything from concept and planning through to production and on-site delivery, ensuring nothing is missed and all suppliers work together.

What does an event management agency actually do?

An event management agency plans, coordinates and delivers your event from start to finish.

At The Event Book, this includes:

• Event concept and planning

• Free venue sourcing

• Supplier sourcing and negotiation

• Budget and timeline management

• Event production (AV, staging, logistics)

• On-site event management and delivery

Our role is to ensure your event runs smoothly, looks exceptional and achieves your objectives.

Do I Need a Full-Service Event Management Agency?

If you are planning a corporate event, conference, exhibition or large-scale celebration, working with a full-service event management agency can make a significant difference to the success of your event.

The Event Book is a London-based event management and production agency, specialising in complex events where experience, structure and calm delivery matter.

Why Use a Full-Service Event Management Agency?

A full-service event management agency manages your event from initial concept through to on-site delivery, acting as one experienced team responsible for every detail.

Using a full-service agency helps you:

• Save time and internal resource

• Reduce risk and avoid costly mistakes

• Control budgets and timelines

• Ensure suppliers, production and logistics work together seamlessly

This is particularly important for corporate events, conferences and events with 300–500+ guests, where coordination and accountability are critical.

How Much Does The Event Book Event Management Agency Charge?

In London, event management agencies typically charge between 15% and 20% of the overall event budget.

At The Event Book, our fees are:

• Transparent and agreed upfront

• Flexible depending on event size and complexity

• Structured to deliver value without unnecessary cost

We also offer free venue sourcing in London and internationally, helping clients secure the right venue without additional fees.

What Is the Difference Between Venue Finding Only and a Full Event Management Agency?

Venue finding only focuses solely on sourcing a venue.

A full-service event management agency provides:

• One point of contact

• One contract and one invoice

• One experienced team delivering the event

At The Event Book, we manage everything from concept and planning through to production and on-site delivery, ensuring nothing is missed and all elements work together.

What Does an Event Management Agency Actually Do?

An event management agency plans, coordinates and delivers your event end-to-end.

Our services include:

• Event concept and planning

• Free venue sourcing

• Supplier sourcing and negotiation

• Budget and timeline management

• Event production (AV, staging and logistics)

• On-site event management and delivery

Our role is to ensure your event runs smoothly, looks professional and achieves your objectives.

Who We’re Best For

The Event Book works best with clients who:

• Are planning complex or large-scale events

• Are hosting conferences, exhibitions or events for 300–500+ guests

• Want one experienced team managing everything

• Value clarity, structure and senior-led delivery

When Should I Engage an Event Management Agency?

You should consider working with a full-service agency if:

• You are short on internal resource

• Your event involves multiple suppliers or stakeholders

• The event is high-profile or high-risk

• You want clear budgets, timelines and accountability

How We Work

1. We understand your objectives, budget and scale

2. We provide free venue sourcing in London and internationally

3. We create a clear event plan and budget

4. We manage suppliers, production and logistics

5. We deliver the event on-site from start to finish